Office Administrative Assistant – 2‑Month Contract

About the role

Fuller Landau is seeking an Office Administrative Assistant for a two‑month fixed‑term contract (July‑August) at its Hamilton office. The role supports daily operations, ensuring the office runs smoothly while providing professional service to clients and staff.

Key responsibilities

• Provide general administrative support such as scanning, filing, organizing, and managing documents.
• Rename, save, convert, and store files accurately within the firm’s digital filing systems.
• Maintain organized file structures in Windows/File Explorer and update logs, trackers, and spreadsheets.
• Answer incoming calls, take messages, direct inquiries, and communicate with clients via phone and email.
• Support mail distribution, printing, office supply management, and keep common areas tidy.
• Assist with firm‑wide projects like file clean‑up, legacy document scanning, and storage management.
• Handle confidential documents with discretion.
• Support onboarding and usage of internal tools (CaseWare, Karbon, ShareFile, Billquick) and perform ad‑hoc office coordination tasks.

Required profile

• Experience working in a professional office environment.
• Strong organizational skills with the ability to multitask effectively.
• Comfortable performing both administrative and operational duties.
• Willingness to learn new software and systems.
• Attention to detail and accuracy when handling documents.
• Professional written and verbal communication skills.
• Ability to manage confidential information responsibly.
• Team‑oriented attitude with a positive, proactive approach.

Required skills

• Proficiency in Microsoft Outlook, Word, and Excel.
• Familiarity with Windows operating system and file management.
• Experience with CaseWare, Karbon, ShareFile, and Billquick (or ability to learn).

What we offer

• Competitive hourly compensation of $20.
• Flexible hours and hybrid working options.
• Additional paid time off during the summer.
• Training and growth opportunities.
• Supportive team environment with on‑site perks such as weekly massage therapist and snacks.
• Opportunities to contribute through the Fuller Giving Foundation.