Administrative Assistant II – Planning

About the role

The City of Hamilton is seeking an Administrative Assistant II to provide confidential administrative support to the Planning Division. This temporary, full‑time position involves coordinating office activities, preparing reports, and assisting senior staff.

Key responsibilities

• Coordinate administrative activities, schedule appointments, arrange meetings, and manage travel and conference logistics.
• Prepare, proofread, and edit correspondence, reports, and presentations for the Director of Planning and Chief Planner.
• Process cheque requisitions, expense claims, and monitor transaction listings and supply requisitions.
• Maintain confidential filing systems, attendance records, and support junior staff and student placements.
• Act as the primary contact for the Director’s office, disseminating information and responding to urgent requests from Council members.

Required profile

• Graduate of an Office Administration program or equivalent experience.
• Significant senior secretarial experience with strong stenographic and transcription skills.
• High accuracy and speed in written communication and report preparation.
• Ability to work independently on complex projects and mentor junior staff.

Required skills

• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint.
• Experience with PeopleSoft.
• Strong business English and modern office practices.
• Basic knowledge of general accounting principles.