Building Division Assistant

About the role

The Building Division Assistant provides essential administrative support to the Building Division, handling clerical, data entry, and secretarial tasks while interacting with the public and internal staff.

Key responsibilities

• Perform confidential secretarial duties including word processing, scheduling meetings, and handling mail.
• Receive and respond to public enquiries, complaints, and urgent safety information.
• Prepare legal documents such as Building Code Orders, Property Standards Orders, and Summons.
• Enter, retrieve, and report data from computer‑based information systems and microfiche files.
• Coordinate travel, accommodations, and conference logistics.
• Maintain office filing systems, inventory of supplies, and security releases for development agreements.

Required profile

• Business office experience gained through secretarial/administrative courses and relevant work.
• Excellent interpersonal skills with the ability to interact professionally with officials, peers, and the public.
• Initiative, good judgment, and capacity to provide guidance or lead when needed.
• Strong grammar, spelling, and ability to research information from data and legal documents.

Required skills

• Intermediate proficiency with Microsoft Word.
• Intermediate proficiency with Microsoft Excel.
• Intermediate proficiency with Microsoft Outlook.