Human Resources (HR) Assistant

About the role

We are seeking a detail‑oriented Human Resources (HR) Assistant to support a social services organization in Burlington, Ontario on a contract basis. The role focuses on maintaining accurate employee records, assisting with recruitment and onboarding, and ensuring payroll and benefits data are up‑to‑date.

Key responsibilities

• Maintain complete and current employee records in HR systems and organize personnel documentation.
• Prepare and update employment‑related documents such as letters, confirmations, and status changes.
• Coordinate recruitment administration: post job openings, update candidate tracking, arrange interviews, and communicate with applicants.
• Support pre‑employment and onboarding activities, including gathering documentation and monitoring screening status.
• Assist with off‑boarding by collecting final paperwork and updating records.
• Track attendance, timesheets, and vacation balances to aid payroll processing.
• Review HR and payroll information for accuracy and reconcile data between HR platforms and payroll systems under manager guidance.
• Respond to routine employee inquiries on payroll, benefits, and HR administration, escalating complex matters as needed.

Required profile

• Current enrolment in, recent completion of, or practical experience in Human Resources Administration or a related discipline.
• Foundational knowledge of HR administration practices, including file management, onboarding support, and recruitment coordination.
• Basic understanding of Ontario employment legislation such as the Employment Standards Act and Human Rights Code (asset).
• Ability to handle confidential information with discretion and maintain high documentation accuracy.
• Strong organizational skills and ability to manage multiple tasks in a busy environment.

Required skills

• Experience with HRIS or payroll platforms such as BambooHR, Dayforce, ADP, Ceridian, or HRMS.