Admin Assistant, Workplace Health and Wellbeing

About the role

The University of British Columbia Okanagan campus is seeking an Administrative Assistant to support its Workplace Health and Wellbeing (WHW) portfolio. The role provides confidential program support, coordinates meetings and events, and assists the WHW Manager with daily operations.

Key responsibilities

• Respond to front‑line calls, redirect inquiries and gather information for timely responses.
• Coordinate meeting logistics, prepare materials, attend meetings and follow up on action items.
• Maintain accurate records in the confidential Input Health Case Management System and generate regular reports.
• Oversee procurement, cataloguing and distribution of WRAP equipment and supplies.
• Manage the WHW budget, process purchases and invoices in Workday, and produce expense analyses.
• Assist with planning, advertising and executing WHW events, seminars and workshops.

Required profile

• High school graduation plus two years of post‑secondary education.
• At least four years of related administrative experience, preferably in HR or health‑related programs.
• Strong written and verbal communication skills in English, with the ability to maintain strict confidentiality.
• Excellent organizational abilities, attention to detail and capacity to work under pressure.

Required skills

• Intermediate to advanced proficiency with Microsoft Excel.
• Intermediate to advanced proficiency with Microsoft Word.
• Experience using website content‑management tools.
• Familiarity with the Workday financial and HR system.