Executive Assistant – Support Executive Director & Board

About the role

Ruth & Naomi’s Mission is seeking a highly organized Executive Assistant to work closely with the Executive Director, Board of Directors and senior leadership. The role is pivotal in keeping leadership priorities moving forward in a fast‑moving, faith‑based nonprofit environment.

Key responsibilities

• Manage the Executive Director’s calendar, priorities, scheduling and follow‑up.
• Prepare agendas, briefing materials, reports, presentations and other leadership documentation.
• Coordinate Board meetings, assemble Board packages, attend meetings and take accurate minutes.
• Track Board, leadership and organizational action items through to completion.
• Support communication and information flow between the Executive Director, Board, leadership and other stakeholders.
• Maintain organized and secured Board and leadership records, handling confidential information with discretion.
• Provide administrative and project support for organizational initiatives, timelines and deliverables.

Required profile

• Experience providing executive‑level or senior administrative support.
• Experience supporting senior leadership teams or Board processes is strongly preferred.
• Demonstrated ability to handle highly confidential information with professionalism.
• Strong organization, time‑management and critical‑thinking skills.
• Excellent written communication and attention to detail.
• Ability to navigate a complex organization and communicate across different levels.

What we offer

• Salary $65,000–$68,000 CAD annually, dependent on experience.
• Employer‑paid extended health benefits and wellness spending account after probation.
• RRSP matching program after probation.
• Education and training opportunities.