Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to senior leadership, ensuring smooth operation of executive committees, boards, and special projects. This onsite role requires strong organizational skills, bilingual communication, and the ability to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Establish and coordinate administrative policies and procedures.
• Prepare reports, presentations, agendas, and documentation for executive committees and boards of directors.
• Arrange and support committee, board, and other high‑profile meetings.
• Conduct research and provide recommendations based on meeting outcomes.
• Liaise with departmental officials, corporate partners, and external organizations.
• Deliver customer service and act as a point of contact for internal and external stakeholders.
• Prepare invoices, financial statements, contracts, memos, and letters.
• Manage events and coordinate logistics.

Required profile

• Bachelor’s degree in business administration, management, or a related field.
• 2–3 years of relevant experience in executive support or administration.
• Bilingual proficiency (English and French).
• Accurate, dependable, organized, proactive, with excellent oral and written communication skills.

Required skills

• MS Office

What we offer

• Financial benefits including a Registered Retirement Savings Plan (RRSP).