Executive Assistant

About the role

The Executive Assistant at Livingston acts as a strategic partner to three senior leaders, providing high‑level administrative, operational, and strategic support. This position ensures leaders can focus on impact‑driving initiatives while the assistant manages day‑to‑day logistics and confidential matters.

Key responsibilities

• Strategic calendar management, prioritising meetings and initiatives.
• Serve as primary communication hub, screening and drafting responses.
• Plan and execute executive meetings, conferences, and events.
• Arrange complex travel itineraries and logistics.
• Support project management activities, track progress and prepare reports.
• Conduct research, compile data, and create presentations.
• Process expense reports, manage budgets and monitor spending.
• Handle sensitive information with utmost confidentiality.
• Oversee office operations to maintain a productive environment.
• Lead special projects, demonstrating initiative and problem‑solving.

Required profile

• Minimum 6 years of experience supporting senior executives.
• Excellent written and verbal communication skills.
• Strong organisational and time‑management abilities.
• Proven ability to prioritise tasks, manage multiple projects and meet deadlines.
• Advanced proficiency with Microsoft Office Suite.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook