Administrative Talent Pool Program

About the role

The City of Grande Prairie is creating a flexible pool of administrative professionals to support its 32 departments. As a member of the Administrative Talent Pool, you will be called upon for short‑term assignments that match your skills in customer service, finance and general administration.

Key responsibilities

• Provide comprehensive administrative support to assigned departments, including data entry, file organization and information management.
• Deliver high‑quality customer service by responding to inquiries, resolving issues and explaining program requirements such as licences, grants, events and training.
• Enter financial data, process purchase orders, assist with accounts payable, reconcile purchase‑card expenses and generate basic financial reports.
• Coordinate meetings, appointments and travel arrangements; prepare professional correspondence, briefing notes and memos.
• Collaborate with colleagues to streamline processes and improve overall efficiency.

Required profile

• Minimum of 2 years proven experience in an administrative role covering customer service, program support, financial tasks and coordination.
• Strong commitment to confidentiality and discretion when handling sensitive information.
• Excellent verbal and written communication skills with the ability to interact professionally at all levels.
• Highly organized, detail‑oriented and able to prioritize competing priorities in a fast‑paced environment.
• Demonstrated integrity and a collaborative mindset.

Required skills

• Proficiency with Microsoft Office suite.
• Experience using Oracle (or similar enterprise resource planning system).

What we offer

• Opportunities to work across a variety of municipal departments.
• Exposure to diverse public‑sector projects and programs.
• Flexible short‑term assignments that build a broad skill set.