Administrative Data Entry File Clerk – Remote

About the role

We are looking for a detail‑oriented Administrative Data Entry File Clerk to work remotely. You will be responsible for maintaining digital files, updating databases, and ensuring that all records are accurately indexed and stored. Your work will support multiple departments and help keep daily operations organized and efficient.

Key responsibilities

• Intake & indexing: receive files from shared inboxes, portals, ticketing tools and cloud folders, confirm document type and required metadata.
• Document organization: apply naming conventions, manage folder structures, convert formats (PDF merge/split, image‑to‑PDF, compression) and maintain controlled libraries.
• Quality control: perform spot checks for duplicates, misfiles, missing pages, flag exceptions and maintain error logs.
• Records governance & compliance: handle sensitive records with strict access controls, follow retention schedules, legal holds and support audits.
• Collaboration & communication: coordinate with HR, Finance, Operations, Legal and Customer teams, provide status updates on backlog and turnaround times.

Required profile

• Experience in records management, administrative support or document control.
• Strong attention to detail and ability to follow naming/filing rules consistently.
• Comfort handling confidential information and adhering to strict procedures.
• Basic computer proficiency with file systems, spreadsheets and PDFs.

Required skills

• Cloud storage platforms (Google Drive, SharePoint, Dropbox).
• Document tools (Adobe Acrobat or equivalents).
• Spreadsheets (Excel or Google Sheets).
• Ticketing systems (Jira, Asana, ServiceNow).
• E‑signature platforms.
• Basic office productivity tools.