Administrative Assistant

About the role

Our client, a well‑established non‑profit association in downtown Toronto, is looking for a highly organized Administrative Assistant to support the CEO. The role provides dedicated executive and operational assistance as the organization grows, acting as a trusted partner to the senior leadership.

Key responsibilities

• Manage the CEO’s calendar, aligning priorities and optimizing scheduling.
• Coordinate board meetings, committee activities and internal meetings, including preparation and follow‑up.
• Serve as primary point of contact for executive‑level stakeholders, handling communications with professionalism and discretion.
• Oversee office operations such as mail, supplies and internal event coordination.
• Track deliverables and follow up with staff, vendors and committees to ensure accountability.
• Support meeting logistics by preparing materials, agendas and post‑meeting action items.

Required profile

• Minimum 3 years of progressive administrative experience with demonstrated stability.
• Experience in a non‑profit, association or regulatory environment is a strong asset.
• Advanced proficiency in written and verbal English communication.
• Strong organizational abilities with capacity to manage multiple priorities and deadlines.
• Proactive, resourceful mindset with ability to anticipate needs and take initiative.
• High level of discretion, diplomacy and sound judgment in complex situations.

Required skills

• Microsoft Outlook
• Microsoft SharePoint
• Microsoft PowerPoint
• Microsoft OneNote
• Microsoft Office Suite (Word, Excel, etc.)

What we offer

• Competitive salary $60,000‑$62,000 per year.
• Three weeks of vacation plus additional holiday season time off.
• Supportive, collaborative workplace that values professionalism and accountability.
• Opportunity for long‑term career stability and exposure to executive and board‑level operations.
• Potential for 1–2 remote days per week after an initial on‑site period.