Workplace Experience Coordinator (Administrative Assistant)

About the role

This temporary position supports the daily operations of a property office in Toronto. As a Workplace Experience Coordinator, you will act as the first point of contact for visitors, manage office logistics, and ensure a smooth, professional environment for staff and guests.

Key responsibilities

• Answer phones, respond to emails, and greet visitors.
• Maintain kitchen supplies and order items as needed.
• Conduct regular walk‑throughs to verify cleanliness, temperature, and overall office tidiness.
• Monitor printer stock and replenish paper and other supplies.
• Prepare conference rooms, coordinate catering, and handle mail pick‑up.
• Manage the security system for events, checking visitors in and out.
• Process ad‑hoc requests, mail cheques, and prepare presentation materials.

Required profile

• Excellent communication skills and a polished professional demeanor.
• Adaptable, able to jump in wherever needed in a fast‑paced environment.
• Strong organizational abilities and effective time‑management.
• Capable of working independently with minimal supervision.

Required skills

• Proficiency with MS Office Suite, especially Outlook and basic Excel.
• Experience using an EMS booking system (training will be provided).

What we offer

• Competitive pay rate of $25 (CAD) per hour.
• One‑month contract with high potential for extension.
• On‑site work in a modern Toronto office.