Administrative Assistant – Department of Psychiatry

About the role

The Department of Psychiatry at the University of British Columbia seeks an Administrative Assistant to support its Division Heads. This role involves coordinating a wide range of administrative activities across clinical, research, and educational settings.

Key responsibilities

• Schedule individual, group, and committee meetings, including teleconferencing arrangements.
• Book travel, accommodations, and related logistics for Division Heads.
• Organize departmental events and coordinate with internal UBC units, BC Health Authorities, and external partners.
• Provide administrative support to HR, Finance, and operational functions within the divisions.
• Act as the primary point of contact for Division Heads and co‑heads of programs.
• Maintain flexible working hours and travel as required to meet operational needs.

Required profile

• Experience providing high‑level administrative support in a complex, multi‑disciplinary environment.
• Ability to liaise effectively with internal staff, external agencies, and health authorities.
• Strong organizational skills with attention to detail and the ability to manage competing priorities.
• Reports to the Director of Administration and works closely with Division Heads.

Required skills

What we offer

• Competitive monthly salary ranging from $4,594 to $4,827 CAD.
• Opportunity to work within a leading academic health department.
• Supportive environment that values diversity and inclusion.