Executive Assistant to Managing Principal (Full‑Time)

About the role

This is a high‑trust, full‑time position supporting the Managing Principal of a fast‑paced, cross‑border private lending law firm. The Executive Assistant will proactively manage calendars, communications, and project follow‑ups, ensuring seamless operations without constant direction.

Key responsibilities

• Manage a complex calendar, schedule meetings across multiple time zones, and coordinate travel logistics.
• Monitor, prioritize, and draft email communications on behalf of the Managing Principal.
• Prepare, proofread, and format correspondence, reports, presentations, and client‑facing documents.
• Assist with client intake, maintain accurate matter information, and track deadlines.
• Support business‑development initiatives such as webinars, podcasts, newsletters, and marketing projects.
• Prepare meeting agendas, take detailed notes, circulate action items, and track task completion.
• Handle confidential legal, financial, and personal information with discretion.

Required profile

• Minimum two years of experience as an Executive Assistant, preferably supporting a lawyer, senior executive, or entrepreneur.
• Excellent written and spoken English, strong attention to detail, and the ability to prioritize independently.
• Advanced proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Comfort with learning new document‑management, project‑management, CRM, scheduling, and webinar platforms.
• Reliable internet access, a professional remote‑work environment, and availability during Eastern Time business hours.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel

What we offer

• Competitive salary (CAD 1,100 per month) plus a CAD 70 monthly allowance.
• Health benefit (CAD 40/month) and Internet allowance (CAD 30/month).
• Paid holiday, sick, and planned leaves, with sick leave convertible to cash for perfect attendance.
• Training materials for upskilling and a strong support system.