Secretary – Central Support Services

About the role

Shared Health is seeking a motivated Secretary to provide clerical support to the Central Support Services (CSS) management team. The role involves handling job postings, new‑hire orientation, staff scheduling, and calendar coordination in a fast‑paced health‑care environment.

Key responsibilities

• Process job postings, related paperwork and register new hires for orientation sessions.
• Maintain staffing levels, update employee profiles and schedules in the ESP system.
• Run staffing reports and manage day‑to‑day schedule changes.
• Coordinate appointment calendars for CSS managers and perform other assigned clerical duties.

Required profile

• Minimum two years of related clerical experience, preferably in a health‑care setting.
• High school diploma meeting Manitoba standards and successful completion of a recognized secretarial training program.
• Typing speed of at least 50 wpm and a pass mark of 75 % on a medical terminology test.
• Ability to work in a high‑volume, high‑traffic environment and pass required criminal‑record checks.

Required skills

• Proficiency with Microsoft Office Suite – Excel, Word, Outlook.
• Experience using Environment for Scheduling Personnel (ESP) or similar staff‑scheduling software.
• Strong English oral and written communication.
• Typing (50 wpm) and familiarity with medical terminology.

What we offer

• Part‑time permanent position (0.80 FTE) with competitive hourly rates.
• Opportunity to contribute to province‑wide health‑care coordination.
• Supportive team environment within a leading health organization.