Administrative Assistant

About the role

We are looking for a highly professional Administrative Assistant to manage front‑of‑house operations and support the daily workflow of our investment boutique. This full‑time, on‑site position requires strong organisational abilities, attention to detail, and the capacity to juggle multiple priorities independently.

Key responsibilities

• Welcome and direct visitors in a warm, professional manner.
• Handle incoming calls, screen and redirect them, take messages and deliver to the appropriate staff.
• Organise mail and courier services, including sorting, distribution and dispatch.
• Maintain office security by following safety procedures and controlling access at the reception desk.
• Oversee the appearance and upkeep of reception, meeting rooms, common areas and kitchen facilities.
• Coordinate maintenance of office and kitchen equipment and manage inventory.
• Arrange meeting logistics for staff and client interactions, including scheduling, room setup, material preparation and catering.
• Lead the firm’s Social Club, planning and executing internal events, staff retreats, celebrations and team‑building activities.
• Assist with internal communications and event materials, creating invitations, presentations and basic graphics.
• Maintain contact lists in Microsoft Outlook.

Required profile

• Professional demeanor with strong discretion and sound judgment.
• Excellent organisational skills and meticulous attention to detail.
• Ability to manage multiple tasks independently in a fast‑paced environment.
• Reliability, consistency and a strong sense of responsibility.
• Flexibility to support business and event needs as required.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint
• Canva (basic graphic design)

What we offer

• A dynamic, collegial work environment recognised as a Great Place to Work in Canada.
• Opportunities to engage with sophisticated institutional and private‑wealth investors.
• Professional development within a respected investment boutique.