Administrative Assistant – Executive Support (Contract)

About the role

This contract position supports senior executive leadership of a global HR organization in downtown Toronto. The role is fast‑paced, high‑visibility and requires proactive coordination of calendars, travel, communications and HR‑related processes.

Key responsibilities

• Manage complex, multi‑time‑zone calendars for senior executives, prioritising meetings and commitments.
• Act as gatekeeper for internal and external communications, handling inboxes and triaging requests.
• Coordinate domestic and international travel arrangements on tight timelines.
• Process and submit expense reports accurately and efficiently.
• Organise executive meetings, prepare agendas, take minutes and track actions.
• Support internal and external events such as town halls, leadership meetings and team gatherings.
• Prepare high‑quality presentations, reports and executive correspondence.
• Maintain HR signing authority records and manage system access permissions (Teams, shared drives, mailboxes, distribution lists).
• Assist with onboarding, off‑boarding, compliance audits and business continuity documentation.

Required profile

• 5+ years of experience as an Executive Assistant or senior administrative support professional, preferably in HR or a large corporate environment.
• Strong organisational abilities with a track record of handling competing priorities.
• Excellent written and verbal communication skills and a high level of discretion.
• Ability to work independently and anticipate executive needs.
• Bilingualism in French is an asset.

Required skills

• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Expert‑level skills in PowerPoint and Excel (advanced).

What we offer

• Compensation of $40–$50 CAD per hour on a contract basis.
• Initial 1‑month contract with potential for extension or conversion to full‑time.
• Hybrid work model – three days on‑site in downtown Toronto.
• Exposure to senior global leadership and high‑impact HR initiatives.