Executive Assistant – Support Senior Management

About the role

Midland Food, a fast‑growing seafood wholesale distributor serving the Greater Toronto Area, is looking for a motivated Executive Assistant. You will provide day‑to‑day support to senior management, helping to keep operations, logistics and business administration running smoothly in a dynamic environment.

Key responsibilities

• Manage and coordinate executive calendars, meetings, calls and appointments.
• Organise meetings, prepare agendas, documents and presentations.
• Coordinate with internal teams and external partners to support daily operations.
• Take meeting minutes and follow up on action items.
• Support special projects and track deadlines.
• Screen emails, calls and messages; draft correspondence as needed.
• Handle administrative tasks such as filing, expense tracking and documentation.
• Arrange travel, including flights, accommodations and itineraries.
• Assist with procurement documentation and basic contract coordination.
• Maintain confidentiality and handle sensitive information with discretion.

Required profile

• 0‑2 years of experience in an Executive Assistant or administrative role.
• Strong communication, organisational and coordination abilities.
• High level of discretion, attention to detail and reliability.
• Proactive attitude and willingness to learn.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook