Document Control Coordinator

About the role

Tetra Tech is seeking a Document Control Coordinator to lead the document control function for its Calgary office. The role ensures that all project documentation complies with company, client, and regulatory standards while supporting engineering, construction, and vendor teams.

Key responsibilities

• Manage the document control function and ensure compliance with company, project, and client standards.
• Record, track, and distribute internal and external project documentation.
• Coordinate timely transfer of electronic files among consultants, project teams, contractors, and vendors.
• Maintain document control databases, filing systems, and accurate data entry.
• Prepare transmittals, scan and file documents, and provide general administrative support.
• Assign and control drawing numbers, equipment numbers, instrumentation tags, and line numbers.
• Review request forms and drawings for completeness before issuance.
• Monitor workflows to ensure procedures are followed and perform quality‑assurance checks on distributed records.
• Develop work‑instruction drafts and recommend process improvements.
• Maintain positive relationships with clients and internal stakeholders while adhering to safety and legislative requirements.

Required profile

• 4–8 years of progressive experience in document control or related fields.
• Strong knowledge of document control standards, specifications, and regulatory requirements.
• Ability to work safely, report incidents, and follow internal procedures.

Required skills

• Document control database management
• Preparation of transmittals and scanning/filing of documents
• Familiarity with document management software and electronic file transfer processes