Administrative Assistant – Campus + Community Planning

About the role

The Administrative Assistant provides confidential, high‑level support to senior leaders within Campus + Community Planning at UBC. Working closely with the Directors of Sustainability & Engineering and Community Development & Transportation, the role ensures smooth office operations and contributes to departmental initiatives.

Key responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel for two directors.
• Prepare and process procurement requests, invoices, and other financial documents.
• Support internal and external communications, including drafting correspondence and meeting materials.
• Maintain office supplies, coordinate access to meeting spaces, and assist with department‑wide events.
• Collaborate with the Office & Administration Manager to improve workflow and office procedures.

Required profile

• Demonstrated ability to handle confidential information with discretion.
• Strong organizational skills and capacity to manage competing priorities.
• Excellent written and verbal communication abilities.
• Experience supporting senior executives in a fast‑paced environment.

Required skills

What we offer

• Competitive monthly salary ranging from $4,534 to $4,958 CAD.
• Opportunity to work within a diverse, inclusive university community.
• Professional development and career growth within a leading research institution.