Site Coordinator / Site Administrator

About the role

We are looking for a highly organized Site Coordinator / Site Administrator to support the delivery of active residential and commercial construction projects. You will act as the central link between field teams, consultants, and office staff, ensuring accurate information flow and smooth site operations.

Key responsibilities

• Assist the Project Manager and Site Superintendent with project plans, schedules, and milestone tracking.
• Maintain up‑to‑date project documentation such as drawings, specifications, permits, change orders, RFIs, submittals, and site instructions.
• Coordinate site meetings, prepare agendas, record minutes, and follow up on action items.
• Manage daily site logistics, including deliveries, equipment scheduling, trade and vendor activities, and site access requirements.
• Track trade and vendor attendance and verify that all personnel have required documentation before site entry.
• Support material tracking, inventory oversight, and delivery coordination.
• Serve as the communication hub between site teams, office staff, consultants, clients, and vendors.
• Assist with site safety and compliance, including documentation, orientations, toolbox talks, and risk identification.
• Compile project updates, process timesheets and delivery slips, maintain daily site logs, and aid cost tracking and close‑out documentation.

Required profile

• 2‑5 years of experience in site coordination, project coordination, construction administration, or a related role.
• Experience in residential, commercial, or infrastructure projects is strongly preferred.
• Excellent organizational abilities and capacity to manage multiple priorities in a fast‑paced environment.
• High attention to detail and accuracy in documentation and record‑keeping.
• Strong communication skills for professional interaction with site teams, subcontractors, consultants, and clients.

Required skills