Senior Executive Assistant – People & Culture

About the role

Vancity is seeking a Senior Executive Assistant to support its Chief People Officer. This permanent, full‑time position is based at the Vancity Head Office and requires on‑site presence five days a week. You will act as a trusted partner, providing high‑level administrative, operational, and strategic assistance within a regulated financial services environment.

Key responsibilities

• Anticipate and manage the CPO’s complex schedule, priorities, and commitments.
• Coordinate executive calendars, leadership meetings, and enterprise forums.
• Prepare correspondence, presentations, briefing materials, and reports for executive and Board‑level decision‑making.
• Serve as primary contact for internal and external stakeholders, handling confidential People & Culture information.
• Support Board and Executive Committee engagements, including logistics and follow‑up actions.
• Track People & Culture initiatives, timelines, deliverables, and action items.
• Organise leadership meetings, off‑sites, and team forums, developing agendas and documenting outcomes.
• Maintain organized documentation systems, manage budgets and expenses, and coordinate procurement and vendors.

Required profile

• Demonstrated experience supporting senior leaders in a fast‑paced, highly regulated environment.
• Strong judgment, discretion, and ability to handle sensitive and confidential matters.
• Excellent stakeholder management and communication skills.
• Proactive, detail‑oriented, and capable of juggling competing priorities.

Required skills

What we offer

• Competitive rewards and benefits.
• Opportunity to work for Canada’s largest private‑sector Living Wage Employer.
• Inclusive, diverse workplace focused on social justice and sustainability.