Receptionist / Records Clerk (Contract)

About the role

We are seeking a friendly and organized Receptionist/Records Clerk to support our Vancouver office. This full‑time, fixed‑term position runs until 31 December 2026 and provides the first point of contact for clients, visitors, and staff.

Key responsibilities

• Greet clients, visitors and industry professionals, creating a positive first impression.
• Answer, forward and take messages for incoming calls.
• Coordinate couriers, manage incoming/outgoing mail and faxes.
• Distribute mail, open files and schedule calendar events.
• Prepare and clean boardrooms before and after meetings.
• Maintain office inventory and order supplies.
• Provide administrative assistance to the accounting team.
• Order clinical, income and other records as requested.
• Scan, save and index incoming records to client‑specific files.
• Perform other administrative tasks as required by management.

Required profile

• Minimum one year of experience in a reception or administrative role.
• Strong verbal and written communication skills.
• Excellent phone etiquette and customer‑service orientation.
• Ability to multitask and work independently with minimal supervision.
• Previous law‑firm experience is an asset but not required.

Required skills

• Proficiency with Microsoft Outlook, Word and Excel.
• Familiarity with PrimaFact, Amicus and PC Law (preferred).

What we offer

• Competitive salary range of $40,000 – $50,000 CAD per year (based on experience).
• Full‑time hours: 9 am – 5 pm, Monday to Friday.
• Fixed‑term contract ending 31 December 2026.
• Opportunity to work in a professional law‑firm environment.