Project Administrator - Service

About the role

Trane Technologies is hiring a Project Administrator for its service business in Laval, working on-site five days a week under moderate supervision. The role works closely with Project Managers and covers routine project documentation, procurement, job costing, customer invoicing and administrative closeout, from project award through close-out across a portfolio of projects at different stages.

Key responsibilities

• Follow established standards and processes using several enterprise systems.
• Coordinate the transfer of projects from Sales to Operations within the enterprise business systems.
• Coordinate monthly customer invoicing according to customer requirements and Project Manager direction.
• Work with project team members to record project costs accurately and on time, including time sheets, forecasting assistance and vendor invoices.
• Review the billing backlog and coordinate with Project Managers, BAS and HVAC field technicians, customers and Trane claims to resolve obstacles.

Required profile

• High school diploma or GED, and up to two years of related experience and/or training, or an equivalent combination of education and experience.
• Bilingual written and spoken English and French preferred/required.
• Strong communication skills, proactive approach, and ability to work both independently and in a team.
• Ability to solve problems, make decisions and exercise good judgement.
• Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
• Flexibility to work overtime and weekends as required.

Required skills

• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, is an asset.
• Knowledge of construction laws and regulations is an asset.
• Familiarity with HVAC system operation is preferred but not required.

The annual base salary range is $62,636.66 - $87,114.99. The position is open immediately and is for an existing vacancy.