Project Administrator - Service

About the role

Trane Technologies is looking for a Project Administrator to work on-site in Laval, five days a week, under moderate supervision. The role works closely with Project Managers and covers routine project documentation, procurement, job costing, customer invoicing and administrative closeout of each project, from award through close-out. The portfolio includes multiple projects at different stages of completion.

Key responsibilities

• Follow established standard work and processes using several enterprise systems.
• Coordinate the transition of projects from Sales to Operations within enterprise business systems.
• Coordinate monthly customer invoicing per customer requirements and Project Manager direction to ensure timely and accurate billing.
• Work with project team members to record project costs accurately and on time, including time sheets, forecasting assistance and vendor invoices, using project reports.
• Review the billing backlog and coordinate with Project Managers, BAS and HVAC field technicians, customers and Trane claims to resolve obstacles.

Required profile

• High school diploma or GED, and up to two years of related experience and/or training, or an equivalent combination of education and experience.
• Bilingual written and spoken English and French preferred/required.
• Strong communication skills, proactive approach, and ability to work independently as well as in a team.
• Ability to solve problems, make decisions and exercise good judgement.
• Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
• Flexibility to work overtime and weekends as required.

Required skills

• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, is an asset.
• Knowledge of construction law and regulations is an asset.
• Familiarity with HVAC system operation is preferred but not required.

The annual base salary range is $62,636.66 - $87,114.99. The position is for an existing vacancy and is imminently available.