Procurement & Contracts Coordinator

About the role

COVE is expanding its Corporate Services team and seeks a Procurement & Contracts Coordinator to support efficient, compliant procurement practices. Reporting to the Manager, Procurement & Contracts, you will manage day‑to‑day administration of purchase orders, vendor documentation, and contract records.

Key responsibilities

• Create, review, and process purchase orders from approved requisitions and contracts, ensuring accuracy and compliance.
• Track and monitor purchase order and contract approvals, following up with internal stakeholders to meet deadlines.
• Verify receipt of goods and services, update records, and support reconciliation and payment processing.
• Maintain vendor onboarding, documentation, and accurate vendor records in collaboration with Finance.
• Maintain the contract database, track lifecycle dates, and support renewal notifications.
• Provide regular reporting on purchase order activity, procurement metrics, and identify process‑improvement opportunities.

Required profile

• Excellent written and verbal communication with ability to build effective relationships.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Ability to identify documentation gaps, financial inconsistencies, and compliance concerns and escalate appropriately.
• Positive attitude under pressure and willingness to take on additional responsibilities.

Required skills

• Microsoft PowerPoint (advanced)
• Microsoft Excel (advanced)
• Microsoft Word (advanced)

What we offer

• Opportunity to learn and make an impact on meaningful, high‑impact projects.
• Comprehensive paid time off, including vacation, personal sick time, and family‑illness days.
• Hybrid work model with flexibility to work remotely one day per week.
• Team‑wide bonding activities and a casual, collaborative work environment.
• Tech‑focused office location with easy transit and bike‑path access.
• Full medical and dental benefits supporting employee wellbeing.