Procurement Administrator

About the role

Clearway Group is seeking a Procurement Administrator to support its procurement function. Reporting to the Procurement Manager, you will manage purchase orders, subcontractor documentation, and vendor compliance for heavy civil construction projects.

Key responsibilities

• Receive, review, and process purchase order requests from internal teams, ensuring all required documentation is complete.
• Communicate order status, delivery schedules, and updates with project teams and suppliers.
• Monitor open purchase orders, resolve discrepancies, and close orders in a timely manner.
• Create billing templates, prepare lump‑sum quotations, and process time‑and‑material change orders.
• Maintain electronic files for certificates of insurance, WSIB certificates, and health & safety documents.
• Coordinate subcontractor clearances, track mandatory documents, and ensure compliance before mobilization.
• Enter and reconcile change orders, prepare audit documentation, and support invoice processing.
• Update vendor database, track performance, and assist with contract negotiations.

Required profile

• Post‑secondary education or college diploma preferred.
• Construction industry experience considered an asset.
• Strong attention to detail and ability to meet deadlines.
• Excellent interpersonal, communication, and time‑management skills.
• Legal eligibility to work in Canada (no sponsorship).

Required skills

• Microsoft Word
• Microsoft Excel
• Jonas Construction Software (preferred)

What we offer

• Competitive salary with annual cost‑of‑living increases.
• Annual bonus program.
• Group RRSP with 100% matching.
• 100% company‑paid health, dental, vision, and disability insurance.
• Paid vacation, personal days, and holiday shutdown.
• Parental leave top‑up program.
• Employee Assistance Program and wellness initiatives.
• Free on‑site parking and casual dress code.