Part-Time Scheduler (Term)

About the role

The Scheduler supports the Manager of Staff Engagement, Training, Central Scheduling and Volunteers by handling all administrative aspects of staff scheduling for Regina Exhibition Association Limited. This part‑time, term position ensures that staffing levels meet operational needs while complying with the collective bargaining agreement and provincial legislation.

Key responsibilities

• Prepare, maintain and distribute accurate weekly work schedules for managers and staff.
• Update monthly availabilities, seniority ledgers and log call details.
• Fill last‑minute staffing gaps caused by operational changes or absenteeism.
• Maintain confidential personnel contact information in a secure manner.
• Process schedule changes submitted by managers and supervisors.
• Enter daily scheduling data and manage scheduling templates.
• Provide backup support for other scheduling staff as needed.
• Communicate staffing requirements and attendance matters to department managers.
• Assist with cross‑training initiatives and provide historical scheduling data.
• Generate ad‑hoc reports and perform other duties as required.

Required profile

• Grade 12 education; an office diploma or certificate is an asset.
• Experience in a fast‑paced office environment with multiple simultaneous demands.
• Strong telephone etiquette and ability to handle high‑volume calls.
• Ability to work the scheduled shift (Monday & Friday 8:00 am‑4:30 pm) and on event days.

Required skills

What we offer

• Competitive hourly wage ranging from $16.08 to $24.30.
• Opportunity to contribute to large‑scale events that impact millions of visitors.
• Supportive team environment with opportunities for cross‑departmental collaboration.