Operations Officer – Administration

About the role

The Operations Officer – Administration will oversee daily office services and support the organization’s budgeting and reporting functions. This position requires strong coordination skills, attention to detail, and the ability to manage multiple administrative tasks in a fast‑paced environment.

Key responsibilities

• Coordinate office services such as accommodation, relocation, equipment, supplies, parking, maintenance and security.
• Assist in preparing operating budgets, monitor revenues and expenses, and maintain inventory controls.
• Assemble data and produce periodic reports, manuals, correspondence and financial statements.
• Maintain and manage digital databases and establish office procedures and routines.
• Prepare agendas, arrange committee/board meetings, and handle invoices, contracts and other documents.
• Set staff work schedules and enter client information into databases.

Required profile

• 2–3 years of experience in business administration or management.
• Ability to work independently under tight deadlines in a fast‑paced environment.
• Supervisory experience overseeing 1–2 staff members.
• Basic security clearance and clean criminal record check.

Required skills

• Mac OS
• Microsoft Excel
• Microsoft Office suite (Word, Outlook, PowerPoint)
• Microsoft Windows
• Data administration and spreadsheet management

What we offer

• Compensation as per collective agreement (CAD 37.1 per hour).
• Free parking and on‑site amenities.
• Early‑morning, morning and day shift options.