Operations & Faculty Coordinator

About the role

The Operations & Faculty Coordinator supports the Faculty of Management at UBC Okanagan by handling day‑to‑day financial, facilities and administrative tasks. Reporting to the Manager of the Dean’s Office, the role works closely with faculty, staff, students and external suppliers.

Key responsibilities

• Prepare and process financial documents, travel claims, requisitions and Visa card transactions using Workday.
• Coordinate office setups, moves, furniture acquisition and building security, including Salto access management.
• Provide HR onboarding support, manage equipment requests, and handle mail distribution.
• Liaise with Financial Services, Facilities, Supply Management and external vendors to resolve financial and facilities issues.
• Maintain accurate records, reconcile transactions, and ensure compliance with university policies.

Required profile

• Strong attention to detail and ability to handle confidential financial information.
• Excellent organizational skills and ability to work collaboratively with diverse university stakeholders.

Required skills

• Workday financial processing
• UBC Visa card administration
• Salto access system management