Office Assistant & Assistant to Director of Operations

About the role

We are looking for a professional, organized, and customer‑focused Office Assistant who will also support the Director of Operations. This full‑time, onsite position involves managing daily office functions, providing excellent front‑desk service, and handling a variety of administrative tasks.

Key responsibilities

• Provide administrative support to the Director of Operations, including calendar management and meeting coordination.
• Organize and maintain both electronic and paper filing systems.
• Process incoming and outgoing mail, courier deliveries, and general office correspondence.
• Order, track, and replenish office supplies and equipment.
• Assist with data entry, record keeping, and database maintenance.
• Support special projects and perform other assigned administrative duties.
• Cover reception during breaks, absences, and peak periods.
• Greet visitors, clients, and vendors courteously.
• Answer, screen, and direct telephone calls on a multi‑line system.
• Handle general inquiries and provide accurate information.
• Maintain a clean, organized, and welcoming reception area while following security procedures.

Required profile

• Post‑secondary education in Office Administration, Business Administration, or a related field (considered an asset).
• Minimum two years of administrative experience, including front‑desk or reception duties.
• Excellent verbal and written communication skills.
• Strong organizational and time‑management abilities with the capacity to prioritize multiple tasks.
• Professional, courteous, and customer‑service oriented attitude.
• Ability to work both independently and collaboratively within a team.

Required skills

• Proficiency with Microsoft Word
• Proficiency with Microsoft Excel
• Proficiency with Microsoft Outlook
• Proficiency with Microsoft PowerPoint
• Experience with office equipment and multi‑line telephone systems (asset)

What we offer

• Full‑time, onsite position, Monday‑Friday during regular business hours.
• Salary range of $55,000‑$60,000 per year.