Jr. Administrative Assistant

About the role

This temporary position supports a not‑for‑profit residential organization by handling front‑desk duties, managing communications, and maintaining organized filing systems. The role offers a welcoming environment for members, staff, contractors, and vendors.

Key responsibilities

• Answer and direct phone calls and general office emails to the appropriate person.
• Ensure member inquiries are addressed promptly.
• Greet visitors, providing a positive and welcoming experience.
• Open and close the reception area, keeping it tidy.
• Distribute incoming mail, date‑stamp, and file member correspondence weekly.
• Maintain up‑to‑date paper and electronic filing systems, including member contact lists.
• Inform the bookkeeper of parking and locker changes.

Required profile

• Previous experience in a receptionist, administrative, or front‑desk role.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal abilities.
• Ability to manage multiple tasks and prioritize effectively.
• Strong organizational skills and attention to detail.
• Comfortable working independently and as part of a team.
• Familiarity with housing co‑ops or non‑profit environments is an asset.

Required skills

• Proficiency with Microsoft Office Suite (Word, Outlook, Excel).
• General office technology competence.