Administrative Assistant – Ottawa

About the role

The Inter-American Institute for Cooperation on Agriculture (IICA) is looking for an Administrative Assistant to support its Ottawa office. You will provide comprehensive administrative support, ensuring smooth day‑to‑day operations and effective communication across the organization.

Key responsibilities

• Arrange and coordinate seminars, conferences and special events, including travel itineraries and reservations.
• Record, prepare and distribute minutes of meetings, seminars and conferences.
• Schedule and confirm appointments, answer telephone calls and electronic enquiries.
• Maintain manual and computerized filing systems and manage the digital database.
• Compile data, statistics and other information for reports.
• Type, proofread and perform data‑entry for correspondence, forms and other documents.
• Provide customer service and greet visitors, directing them to appropriate contacts.
• Work with the marketing department to communicate marketing messages to the field.

Required profile

• College/CEGEP diploma or equivalent experience.
• 3 to less than 5 years of relevant administrative experience.
• Fluency in English; Spanish or Castilian considered an asset.