Human Resources Specialist (Remote)

About the role

A recruitment agency is hiring a Human Resources Specialist for one of its clients, a company that provides operational, financial, HR and compliance support to startups and growing businesses. The role supports internal operations, people processes and team culture in a fully remote setting, working closely with leadership and following established processes.

Key responsibilities

• Manage onboarding and offboarding, including checklists, document collection and first-week orientation, and own the employee and contractor lifecycle
• Coordinate pre-hire background screening, track security, privacy and AI awareness training, and maintain confidential personnel records, org charts and contracts
• Support recruitment: post openings, screen applications, schedule interviews and communicate with candidates
• Prepare and track agreements, NDAs and HR documents, monitor timesheets, and keep HR policies and handbooks up to date
• Track key dates such as probation reviews, compensation reviews and contract renewals, and send reminders to leadership
• Plan virtual team-building activities, recognize milestones, run pulse surveys and support internal communications
• Maintain HR records in the GRC platform so they are audit-ready, and support ISO 27001, ISO 42001 and SOC 2 audits
• Use ClickUp to track tasks, handle data entry, organize shared drives, keep SOPs current and manage calendars

Required profile

• Associate or Bachelor's degree in Business Administration, Human Resources, Psychology or a related field
• At least 2 years of experience in an administrative, HR support or people coordination role
• Prior remote-team experience
• Professional English, written and verbal, to work with Canadian and U.S. teams
• Availability of at least 6 hours of overlap with Mountain Time (Calgary), Monday to Friday 8:00 AM - 4:00 PM
• Nice to have: experience organizing virtual events, familiarity with recruitment processes or applicant tracking systems, and prior startup experience

Required skills

• Google Workspace and Slack
• Project management tools (e.g. ClickUp)
• Strong organization, time management and discretion with personal information

What we offer

• Supportive, positive and collaborative remote work environment
• Clear processes, documentation and training support
• Professional growth opportunities, with potential progression into HR or operations roles
• Semi-flexible schedule