Faculty Support – Administrative Assistant

About the role

This position provides advanced secretarial and administrative support to more than 70 faculty members, sessional instructors, associate deans and other university staff. Reporting to the Director of Business Operations, the role is part of a collaborative support team that adapts its workflow to meet operational priorities.

Key responsibilities

• Deliver high‑level secretarial assistance for faculty, including calendar management, correspondence and document preparation.
• Support university committees, recruitment searches, research projects and financial assistance tasks.
• Contribute to team projects such as accreditation preparation, special events, Brightspace/LMS administration, and maintenance of faculty activity and program databases.
• Assist with electronic file management and ensure accurate data entry across multiple systems.

Required profile

• Minimum three years of advanced secretarial experience, preferably in a team environment.
• Knowledge of university policies and post‑secondary education environment is an asset.
• Exceptional organizational abilities, attention to detail and the capacity to prioritize a multi‑faceted workload.
• Strong interpersonal skills with the ability to interact professionally with students, faculty, staff and the public.
• Demonstrated initiative, independent judgment, tact, diplomacy and cultural sensitivity.

Required skills

• Proficiency with Microsoft Office suite.
• Experience using Microsoft Teams, SharePoint, Zoom and electronic file‑management tools.
• Familiarity with FAST, Banner (student & financial modules) and FMIS.
• Hands‑on experience with Brightspace/LMS and in‑depth database management.