Executive Assistant - Toronto

About the role

EY is looking for a dynamic Executive Assistant to join its Executive Assistant Group (EAG), a team of self-motivated EAs supporting EY Partners within the Core Business Services team. The role is based in Toronto and involves administrative support that anticipates the executive's needs and keeps the organization running smoothly.

Key responsibilities

• Support client engagement management, including tracking and reporting time and expenses, running reports, keeping accurate client and contact data, and helping with the billing process
• Create and format letters, proposals, presentations and reports using firm brand standards and Microsoft tools
• Coordinate virtual and in-person meetings and small events, liaise with teams on larger events, manage travel through the firm's travel tool and agents, and manage multiple calendars
• Take part in meetings and learning events, join team initiatives and projects, and give short-term backup support to colleagues

Required profile

• Post-secondary education and/or relevant experience
• Excellent customer service and a proven team player with strong written and oral communication skills
• Sound judgement on confidential and sensitive matters
• Ability to use emerging technologies, including AI, to improve processes and collaboration

Required skills

• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Proven ability to learn customized software and tools
• Time management, organizational and strategic thinking skills

What we offer

• Competitive compensation, with a Toronto range of $54,000 to $81,000
• Medical, prescription drug and dental coverage, a defined contribution pension plan, vacation policy, paid days off and statutory holidays
• Coaching, learning opportunities and flexible ways to handle the role