Executive Assistant to R&D VPs

About the role

Wealthsimple is looking for an Executive Assistant to support three Vice Presidents in our R&D (Engineering) organization. You will act as a strategic partner, ensuring the leaders can focus on high‑impact work while you manage the day‑to‑day operational details.

Key responsibilities

• Own high‑volume calendars for three VPs, balancing focus time with stakeholder engagement.
• Serve as gatekeeper, challenging low‑value meetings and aligning schedules with top priorities.
• Lead end‑to‑end execution of internal events such as takeovers, go‑days, and all‑hands meetings.
• Coordinate cross‑time‑zone activities for international teams, minimizing friction.
• Manage expense reports and financial approvals with speed and accuracy.
• Arrange travel, anticipate changes, and reduce executive downtime.
• Partner with other R&D EAs to ensure seamless coverage and alignment.
• Identify inefficiencies and implement scalable processes to boost executive leverage.

Required profile

• 4–7 years of experience supporting senior leaders (VP level) in an engineering environment.
• Strong judgment, proactive problem‑solving, and ability to work autonomously.
• Excellent discretion with confidential information.
• Comfortable coordinating across multiple North American time zones and distributed teams.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack, Notion, and Figma.
• Familiarity with AI tools such as Gemini and Claude for workflow automation.

What we offer

• Top‑tier health benefits and life insurance.
• Long‑term group savings with employer match.
• 20 vacation days, 4 wellness days, and unlimited sick/mental health days.
• Up to 90 days per year to work outside Canada.
• Employee resource groups supporting diversity and inclusion.