Executive Assistant to CEO & President

About the role

The Executive Assistant will serve as a trusted partner to the CEO and President’s Office, ensuring smooth execution of executive priorities, governance activities, and day‑to‑day administration. This role acts as the primary liaison for internal and external stakeholders, supporting the foundation’s mission to build a more resilient, inclusive, and sustainable Canada.

Key responsibilities

• Manage the CEO’s calendar, travel arrangements, correspondence, expenses, and competing priorities.
• Serve as the main point of contact for the President’s Office, supporting leadership initiatives, events, and stakeholder engagement.
• Coordinate Board of Directors and committee meetings, prepare agendas and materials, arrange logistics, take minutes, and uphold effective governance practices.
• Oversee workplace services, executive team travel and expenses, document management, and administrative processes to ensure efficient operations.
• Support cross‑functional projects, maintain workflow tools, and contribute to a collaborative, service‑oriented culture.

Required profile

• Bilingual in French and English.
• At least three years of experience supporting senior leaders.
• Strong organizational, communication, and judgment skills.
• Interest in governance, philanthropy, and mission‑driven work.

Required skills

• Microsoft 365
• SharePoint

What we offer

• Competitive salary and comprehensive employer‑paid benefits.
• 6% pension contribution and generous paid time off.
• Hybrid work flexibility with home‑office support.
• Wellness programs and a values‑driven, inclusive workplace.