Executive Assistant – Recruitment & Talent Operations

About the role

We are seeking an exceptional Executive Assistant who will serve as the right hand to our leadership team while playing a pivotal role in recruiting top talent and scaling our business. This hybrid position blends executive support, recruitment coordination, and talent strategy in a fast‑moving environment.

Key responsibilities

• Act as a trusted partner and extension of the executive team, managing priorities and projects at speed.
• Own interview scheduling, candidate communication, and end‑to‑end recruitment coordination.
• Support executive search projects and identify exceptional talent across multiple industries.
• Source passive candidates using LinkedIn Recruiter, AI sourcing tools, and modern recruiting technology.
• Build and maintain candidate pipelines to stay ahead of hiring needs.
• Assist with staffing strategy, talent mapping, and market research.
• Collaborate with leadership on hiring priorities and recruitment execution.
• Ensure a positive candidate experience that reflects our brand.
• Improve systems, processes, and workflows to enable efficient scaling.
• Support office operations and special projects to keep the organization running smoothly.

Required profile

• Highly organized, proactive, and thrives in a fast‑paced environment.
• Self‑starter who identifies opportunities before they become obvious.
• Strong problem‑solver with a knack for making complex tasks look easy.
• Excellent relationship‑builder who enjoys working with people.
• Passionate about building teams and discovering great talent.

Required skills

• Experience as an Executive Assistant, Operations Coordinator, Office Manager, Recruiter, or Talent Director.
• Passion for recruitment, staffing, hiring, and talent acquisition.
• Exceptional organization and project‑management abilities.
• Strong communication skills and high professionalism.
• Experience with LinkedIn Recruiter, ATS platforms, and AI sourcing tools (major plus).
• Comfortable interacting with executives and senior stakeholders.