Executive Assistant

About the role

We are seeking a highly organized and proactive Executive Assistant to provide senior‑level support in a fast‑paced professional services environment. The role acts as a trusted partner to senior leadership, ensuring seamless coordination of priorities, schedules, communications, and day‑to‑day operations.

Key responsibilities

• Provide proactive executive support, managing complex calendars, scheduling, and shifting priorities.
• Handle highly confidential information with discretion and sound judgment.
• Coordinate domestic and international travel, including itineraries, accommodations, and meeting logistics.
• Manage executive expense reporting, ensuring accuracy, compliance, and timely processing.
• Organize meetings: schedule rooms, virtual platforms, catering, presentation materials, and supporting documentation.
• Prepare, edit, and maintain business documents while ensuring confidentiality.
• Support planning and execution of client meetings, corporate events, and internal initiatives.
• Serve as a professional point of contact for executives, clients, and external partners.
• Identify opportunities to improve administrative processes and increase efficiency.
• Provide cross‑functional administrative support and contribute to special projects and reporting.

Required profile

• Demonstrated experience supporting senior executives or leadership teams.
• Exceptional organizational skills with the ability to manage multiple competing priorities.
• Strong attention to detail and commitment to delivering accurate work.
• Excellent written and verbal communication with a polished, professional approach.
• Sound judgment, discretion, and ability to handle sensitive information confidentially.
• Resourceful, proactive, solutions‑oriented with strong follow‑through.
• Collaborative team player who builds positive relationships at all levels.

Required skills

• Advanced proficiency with Microsoft Outlook.
• Advanced proficiency with Microsoft Excel.
• Advanced proficiency with Microsoft Teams.
• Advanced proficiency with Microsoft SharePoint.
• Experience with expense management platforms.