Executive Assistant (Hybrid, Toronto)

About the role

LOFT Community Services is seeking a proactive Executive Assistant to support senior leadership in a hybrid work environment. The role involves managing complex administrative tasks, coordinating with internal and external stakeholders, and contributing to the organization’s strategic initiatives.

Key responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare meeting materials, take minutes, and follow up on action items.
• Draft and edit correspondence, reports, presentations, and other documents.
• Screen and respond to inquiries, calls, and emails on behalf of the leader.
• Handle expense reporting, receipt tracking, and reimbursements.
• Coordinate meetings with internal and external partners, including agenda preparation and distribution of supporting materials.
• Support research, report preparation, and proposal development.
• Maintain confidential records and ensure compliance with organizational policies and health & safety standards.

Required profile

• Post‑secondary education in Business Administration or a related field, or equivalent experience.
• Minimum of 2 years of experience in a senior administrative or executive support role.
• Strong organizational skills with the ability to handle multiple priorities independently.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage confidential information with discretion.

Required skills

What we offer

• Competitive salary range of $67,011 – $79,010 CAD annually (prorated).
• Hybrid work arrangement.
• Opportunity to contribute to a leading nonprofit mental‑health organization.
• Supportive team environment and professional development opportunities.