Executive Assistant – Global Ethics & ESG Leaders

About the role

Join WSP as an Executive Assistant supporting the Global Head of Ethics, ESG and Compliance and the Global Director of Earth & Environment. Based in Montreal, you will help drive the efficiency of high‑impact sustainability programs while working closely with senior leaders.

Key responsibilities

• Manage calendars, emails, travel, expenses and timesheets for two global executives.
• Coordinate strategic meetings, committees and board sessions, handling invitations, logistics, recordings and distribution of materials.
• Maintain a centralized Outlook/Teams calendar of key events such as Board reporting, GLT meetings, and ESG committees.
• Assist in preparing, reviewing and updating executive documents, presentations and the annual sustainability report.
• Support translation, review and publication of policies, guidelines and communications related to ethics and sustainability.
• Ensure content is up‑to‑date on internal platforms (Canopy, SharePoint, Teams) and external channels.
• Handle vendor management, purchase orders, invoicing and financial follow‑ups.

Required profile

• 10+ years of professional experience in a large organization, including at least 5 years as an Executive or Senior Assistant.
• Fluent in English and French, with strong written and verbal communication skills.
• High degree of autonomy, professional judgment and discretion handling confidential information.
• Ability to manage multiple priorities, tight deadlines and diverse stakeholders.

Required skills

• Advanced proficiency in Microsoft Outlook, Teams, PowerPoint and the Office suite.
• Knowledge of SharePoint; familiarity with an ERP system is a plus.

What we offer

• Opportunity to work on global sustainability projects that impact communities worldwide.
• Collaborative environment that values ideas, expertise and career growth.
• Hybrid work model with four days on‑site presence at our Montreal headquarters.