Executive Administrator for GEO President

About the role

We are looking for a proactive Executive Administrator to support the GEO President and senior leadership across SITA Americas. The role ensures the executive office runs smoothly, handling high‑level administrative tasks, coordinating cross‑functional activities, and managing sensitive information with discretion.

Key responsibilities

• Monitor Outlook and Teams messages, triage and follow up promptly.
• Manage the President’s calendar, arrange meetings, travel, accommodation and events.
• Prepare reports, presentations, and non‑routine correspondence in collaboration with managers and senior leaders.
• Organise internal and external conferences, handling agendas, logistics and post‑meeting action items.
• Process travel arrangements and expense claims, liaising with the internal travel desk.
• Maintain accurate records and filing systems using existing tools.
• Identify priority issues, assess risks and escalate critical decisions as needed.

Required profile

• Strong judgment, professionalism and ability to handle confidential material.
• Excellent organizational skills with a keen eye for detail.
• Proactive communication style and ability to work across departments and geographies.

Required skills

• Microsoft Outlook
• Microsoft Teams