Events Data and Communications Coordinator

About the role

This permanent position provides complex event and administrative support to the Protocol, Ceremonies & Events team, focusing on data management, financial tracking and communications for high‑profile university events.

Key responsibilities

• Coordinate event logistics, schedules, guest lists, invitations and communications for ceremonies and events hosted by the President and Chancellor.
• Maintain and update contact and mailing lists, manage RSVP tracking, and produce event collateral such as programs, maps and website content.
• Prepare and distribute financial reports, reconcile expenses, approve invoices and manage contracts for event services.
• Oversee event photography/videography, archive multimedia assets and update social media and website channels.

Required profile

• High school diploma plus two‑year post‑secondary diploma and at least four years of related experience, or equivalent combination of education and experience.
• Strong organizational, multitasking and judgment skills with ability to work independently and handle confidential matters.
• Willingness to respect diverse perspectives and commitment to equity, diversity and inclusion.

Required skills

• Advanced knowledge of Microsoft Excel for list management and financial tracking.
• Proficiency with Microsoft Office suite (Word, PowerPoint) for document preparation.