Document Controller – Project Documentation Management

About the role

The Document Controller will support a major six‑month project pursuit, ensuring all project documentation is accurately managed, tracked, and distributed. This full‑time position works closely with the project team, client representatives, consultants, and external stakeholders to maintain a seamless flow of information.

Key responsibilities

• Maintain document control processes, including filing, version control, distribution, and archiving.
• Manage incoming and outgoing correspondence, ensuring timely distribution and accurate records.
• Maintain registers, transmittals, meeting records, RFIs, submissions, and other project documents.
• Ensure team members use the latest approved documents and templates.
• Support proposal, technical, and commercial teams by organizing project information.
• Produce regular document status reports and assist with compliance to document management requirements.
• Facilitate efficient communication and information flow among all project stakeholders.

Required profile

• Diploma or degree in Business Administration, Information Management, Engineering, Architecture, Construction Management, or related field (preferred but not mandatory).
• Minimum 3 years of document control, project coordination, or administrative experience in architecture, engineering, construction, infrastructure, or professional services.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast‑paced environment.

Required skills

• Microsoft Word, Excel, Outlook, Teams, SharePoint.
• Familiarity with document management platforms such as Aconex, Autodesk Construction Cloud (ACC/BIM 360), Procore, InEight, ProjectWise.