Bookkeeper – Law Firm Trust Accounting

About the role

MOVE Your Business represents Jasmine Daya & Co., a Toronto-based law firm that has moved from civil litigation into cross-border private lending law. The firm seeks a dependable, detail-oriented Bookkeeper with previous accounting experience in a Canadian or U.S. law firm. The position is full-time (40 hours per week, Monday to Friday, 8 AM to 5 PM Eastern Time) and remote, with a strong emphasis on law firm trust accounting.

Key responsibilities

• Trust accounting: maintain general and trust accounts, manage client trust ledgers, perform monthly and three-way trust reconciliations, monitor balances, keep audit trails and separate client trust funds from operating funds.
• General bookkeeping: keep financial records in QuickBooks, reconcile bank, trust, credit card and other accounts, manage the general ledger and post adjusting entries.
• Accounts payable: record vendor invoices, track due dates, reconcile vendor statements and prepare payments for approval.
• Accounts receivable and billing: prepare invoices and statements, monitor receivables, generate aging reports, track overdue accounts and reconcile fees, disbursements, taxes and payments.
• Canadian payroll: process payroll, administer deductions and remittances, maintain payroll records, prepare T4s and ROEs, and track leave balances.
• Tax and reporting: maintain HST records, assist with payroll remittances and government filings, organize year-end records, and prepare P&L, balance sheet, cash flow and reconciliation reports.
• Ad hoc support: assist with audits, tax preparation and reporting requests, and perform additional bookkeeping and admin tasks.

Required profile

• Proven bookkeeping or accounting experience in a Canadian or U.S. law firm; candidates without law firm and trust accounting experience will not be considered.
• Hands-on trust accounting experience, including trust and client-ledger reconciliations.
• Background in client billing, accounts receivable and accounts payable.
• Strong knowledge of general ledger and bank reconciliations.
• Excellent written and verbal English, discretion with confidential information, and a reliable internet connection and secure remote setup.
• Two professional references and a valid criminal background check issued within the last 60 days; a valid tax identification number is required before onboarding.

Required skills

• QuickBooks (preferably QuickBooks Online)
• Canadian payroll administration
• Microsoft Excel
• Desirable: knowledge of Soluno or PCLaw

What we offer

• Pay of CAD 1,200 to 1,300 plus a CAD 70 allowance per month
• Health benefit (CAD 40/month) and internet allowance (CAD 30/month)
• Training materials for upskilling
• Paid holiday and sick leaves (sick leave convertible to cash with perfect attendance)
• Paid planned leaves