Assistant Manager & Writer – Faculty Appointments & Tenure

About the role

The UBC Department of Pediatrics seeks an Assistant Manager and Writer to support the Faculty Appointments, Reappointments, Promotion, Tenure (ARPT) and Emeriti processes. This position plays a critical role in ensuring that faculty appointment procedures are accurately documented, compliant, and efficiently managed across multiple campuses and hospitals.

Key responsibilities

• Coordinate and manage the end‑to‑end ARPT workflow for over 500 faculty members.
• Prepare, edit, and maintain comprehensive documentation and reports for appointments, reappointments, promotions, tenure reviews and emeriti status.
• Liaise with internal HR units, faculty committees, external reviewers and university leadership to ensure timely and accurate processing.
• Monitor compliance with university policies, provincial health mandates and accreditation standards.
• Maintain confidential faculty records and support data integrity in departmental systems.

Required profile

• Bachelor’s degree or equivalent experience in administration, education or a related field.
• Demonstrated experience in academic or higher‑education administration, preferably with faculty appointment or tenure processes.
• Exceptional written communication skills and strong attention to detail.
• Ability to manage multiple priorities, meet strict deadlines and handle confidential information with discretion.

Required skills