Administrative Support Assistant – Vancouver

About the role

Join WSP’s Vancouver office as an Administrative Support Assistant and play a key operational role in a people‑centered environment. You will help keep the team organized, connected, and ready to deliver impactful environmental and infrastructure projects across British Columbia.

Key responsibilities

• Support daily office operations to create a welcoming and productive workplace for employees and visitors.
• Coordinate meetings, trainings, and events, preparing materials, logistics, presentations, and follow‑up actions.
• Serve as the primary point of contact for internal teams, handling inquiries with clarity and a solution‑focused mindset.
• Maintain digital and physical information systems, including file organization, SharePoint updates, data entry, and document retrieval.
• Assist with onboarding activities for new hires in the Earth & Environment business line.
• Troubleshoot basic office and meeting‑room technology issues and liaise with IT as needed.
• Manage supplies, PPE, business cards, catering, travel arrangements, and expense submissions.
• Collaborate with Business Support colleagues in BC and Yukon on shared projects and continuous‑improvement initiatives.

Required profile

• Minimum 2 years of administrative or coordination experience, preferably in professional services or technical consulting.
• Strong organizational skills with the ability to prioritize tasks and keep stakeholders informed.
• Curious, proactive attitude toward problem‑solving and continuous improvement.
• Warm, collaborative mindset that contributes to a positive workplace culture.
• Post‑secondary education in administration or a related field is an asset.
• Valid driver’s licence is an asset.

Required skills

• Proficiency with Office 365 tools: Outlook, Teams, Word, Excel, OneDrive, SharePoint.