Administrative Secretary – Adult Emergency Department

About the role

The Administrative Secretary provides essential clerical support to the Manager of Health Services – Adult Emergency and the Manager of Emergency Clinical Processes and SANE Program at the Health Sciences Centre. This full‑time, on‑site position ensures smooth daily operations within a high‑volume emergency environment.

Key responsibilities

• Process job postings, maintain position control, and register new hires for orientation.
• Monitor staffing levels and keep managers informed of schedule changes.
• Maintain employee profiles and update the ESP (Environment for Scheduling Personnel) staff scheduling system.
• Generate staffing reports and manage day‑to‑day schedule adjustments.
• Coordinate managers' appointment calendars and perform other assigned clerical duties.

Required profile

• Minimum two years of related experience, preferably in a healthcare setting.
• Complete Grade 12 education and successful completion of a recognized secretarial training program.
• Excellent English communication skills, both oral and written.
• Strong time‑management, motivation, and ability to work under stressful, high‑traffic conditions.

Required skills

• Typing speed of at least 50 wpm and proficiency in medical terminology (75% pass mark).
• Proficiency with Microsoft Office: Word, Excel, Outlook; Access and PowerPoint preferred.
• Knowledge of personal computers and staff‑scheduling systems, specifically ESP.

What we offer

• Opportunity to contribute to patient‑centered health services in Manitoba.
• Supportive team environment within a leading provincial health organization.