Administrative Assistant – Toronto

About the role

Join the International Airports team at American Airlines in Toronto and support Canada operations. You will work closely with cross‑functional teams to ensure accounting activities are accurate, compliant, and well‑documented.

Key responsibilities

• Reconcile month‑end fuel entries and payroll cycles.
• Organise, prepare and file approvals for flight schedules.
• Validate and authorise invoice submissions.
• Liaise with vendors, operational teams and headquarters to resolve payment and tax inquiries.
• Manage multiple projects, set deadlines and adjust priorities as needed.
• Apply accounting policies, internal controls, auditing requirements and tax regulations.
• Support audits, ad‑hoc projects and continuous‑improvement initiatives.

Required profile

• Secondary school completion; fluency in written and spoken English.
• Ability to work flexible hours.
• Preferred: Bachelor’s degree in administration or related field.
• Preferred: Experience supporting airline operations in a global environment.

Required skills

• SAP
• Microsoft Excel
• Microsoft Word
• Microsoft Access
• Microsoft PowerPoint

What we offer

• Travel perks – access to 365 destinations for you, family and friends.
• Opportunities for professional growth within a global airline.
• Dynamic work environment with a focus on flexibility and work‑life balance.